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Rental and Scheduling Policies

Our performance facilities follow policies set by the Regents at the University of Michigan.

Please refer to the general policies as well as policies specific to the venue you are interested in renting.

 

RULES AND REGULATIONS

1.  Smoking is PROHIBITED in all University buildings.

2.  University Productions retains the right to concession sales in the facilities.  There will be no food or beverages allowed in the theatres/auditoria at any time.  University Productions observes University-wide food-safety regulations.

3.  No alcoholic beverages are to be consumed within the buildings.

4.  No pets of any kind are permitted within the building.  Any use of an animal in your production must first be approved by the Facilities Manager.

5.  Upon the discretion of the Facilities Manager, security shall be provided, at Lessee’s expense, through the Department of Public Safety.  The number of such personnel shall be determined on the basis of the nature of the proposed event, the number anticipated to be in attendance, and the past experience of the University with respect to similar events.  University Productions reserves the option of alerting the University’s Department of Public Safety when, in our judgment, a higher level of security might be necessary.

6.  According to the Bylaws of the Regents of the University of Michigan, the following activities are prohibited in places of public assembly:

  • Raffles
  • Donations/Solicitations of Funds
  • Selling of Memberships

7.  Items for sale at events are allowed at the discretion of University Productions, and only upon completion of a Sales Permit. This sales permit acknowledges the Lessee’s obligation to pay Sales Tax to the State of Michigan. Failure to produce a valid sales permit at the time of sale will result in the revoking of the sales privilege.

8.  No live flames, including candles, oil lamps, cigarettes, or incense, and effects requiring explosive charges, foggers or haze are allowed in the theatres without the prior approval of and inspection by University Productions, and/or the University Fire Marshall.  Live trees, garlands, and wreaths are not permitted in places of public assembly.  Please be advised that the University’s fire-safety regulations are strictly enforced.

9.  There is to be no affixing of anything to walls and draperies by screws, nails or tape anywhere inside or outside the building without express permission from University Productions.

10.  As mandated by the University Fire Marshall, audio/visual, lighting, or sound equipment must be kept out of aisleways and of the areas designated for patrons using wheelchairs.  Exit signs may not be turned off, covered, removed or altered in any way.  All exits must remain clear of blockage by any scenery, props, seating, or other objects while the theatre is occupied. 

11.  The use of confetti and glitter is prohibited, due to the difficulty of cleaning the plush seating and carpeting. Any exception must be approved by the Facilities Manager.  Unauthorized use will be subject to extra custodial charges.

  • In Rackham Auditorium, the piano lift cannot be used as a Stage Extension.
  • In Rackham and Hill Auditoriums, no activity is allowed that would scuff or damage the maple stage floors.

14.  No construction or painting is allowed in the theatre other than that which is required to install previously constructed scenery, properties, or lighting equipment into the theatre.  When construction or painting is necessary, precautions must be take to prevent damage to the theatre and its contents.  For Hill and Rackham Auditoriums, no nails, screws or related fasteners are to be inserted into the walls, floors, or other parts of the theatre. 

15.  Wheelchair-accessible spaces must be held for physically-challenged patrons until one hour before the start of a performance, or until such time as all other permanent seats are sold out.  These spaces should be sold on a “first-come, first-served” basis, and these requests should include the space for the companion seat, as requested by the ticket purchaser.

16.  For events in which quiet is important, University Productions advises the lessee to prohibit children under three years of age from attending.  For events where noise is not a consideration, or for events geared to children, children must be accompanied by a parent, guardian or adult supervisor.  The Lessee should advise the Lobby Supervisor at the time of the event, of its latecomer’s policy and any items of cultural sensitivity.

17.  Inevitably, matters will arise which are not covered by these general rules.  In these instances, the on-site staff

person for University Productions will make required rulings.


TERMS OF AGREEMENT FOR USE OF THE FOLLOWING UNIVERSITY FACILITIES

Hill Auditorium - Mendelssohn Theatre - Power Center - Rackham Auditorium – Arthur Miller Theatre

1.  The University will provide the facility heated, lighted, and clean. If Lessee cannot provide accurate access times for use at least two weeks ahead of time, then the University cannot guarantee that the building will be clean upon arrival. Rental time includes all set-up and strike time.  Rental time is charged from the point that personnel, whether it be the University Productions House Technician or a member of the Lessee’s staff, enter the theatre until the time all personnel leave the theatre.  If it is necessary for a staff member of University Productions to remain after the Lessee has left in order to return the theatre to its original condition, the Lessee shall be charged for this time as part of its rental. 

2.  In order to accommodate many users, the theatre may be occupied by the Lessee only at times that have been previously arranged and agreed upon by both parties.  It is at the discretion of the Facilities Manager to accommodate last-minute change-of-access requests.

3.  University Productions will provide the house electrics, including controlboard, lighting instruments, cables, and pipes which are its permanent equipment. The renting group has use of all lighting, stage, and sound equipment that is part of the theatre’s inventory at the time of their rental.  Chargeable items are listed on the rate schedule.

4.  A House Technician assigned by University Productions shall be in attendance whenever the theatre is occupied.  This individual will be responsible for securing the theatre, adjacent spaces, and their contents, and for the maintenance of house equipment.  An additional technician at extra charge may be required if additional technical work is necessary.  University Productions retains the right to determine if extra technicians are required.

5.  Lessee will provide its own scenery, costumes, properties, musical instruments, miscellaneous equipment, and any tools necessary for their installation and removal.  Lessee is also responsible for providing its own stage staff and crew.

6.  Lessee will provide its own programs, tickets, ushers, and box office staff.  University Productions will provide ticket takers in Hill Auditorium, Power Center, and Rackham Auditorium. A House Manager will be provided for all venues.

7.  Deliveries of scenery, lighting equipment, programs and musical instruments, such as pianos, shall be made within the rental period.  The Facilities Manager will require advance notification of any deviation from this policy and will attempt to accommodate deviations if possible.  Costs may be assigned depending upon required staffing, use of the stage lift or adverse effects upon other tenants.  It is agreed that the facility will be vacated promptly of all personnel and equipment after the final performance unless Lessee rents an additional load-out day or is able to reach an agreement with University Productions.

8.  Lessee will leave the facility clean and deposit all discarded trash in proper receptacles.  Extra cleaning required to put the theatre back in condition for the next tenant will be billed to the Lessee.  Lessee agrees to pay costs associated with extraordinary custodial cleaning at University Productions’ sole discretion.

9.  Lessee shall be responsible for all damage to, or misappropriation of, the premises or any part thereof, including contents and furnishings of any building, and shall pay and reimburse the University for any such loss or damage.


10.  University Productions will not be responsible for losses incurred by the Lessee due to failure of systems operated by the University (i.e. Heat, Water, Air Conditioning).

11.  (For Non-University Lessees) Lessee shall provide a certificate of insurance evidencing general liability, owned and non-owned auto liability, and workers’ compensation with limits acceptable to the University’s Risk Management office.  Lessee shall notify the Risk Management office as soon as practical of any claim or potential claim arising out of this activity.

12.  (For Non-University lessees) Lessee agrees to indemnify and hold harmless the University of Michigan, its Regents, Directors, Officers and employees for any claim that may arise due to the negligence of Lessee.

13.  Willful failure to follow any of the listed conditions and rules may result in the renting group being evicted from the theatre.




If you have questions regarding these policies, please contact:

Shannon Rice
Facilities Manager
(734) 647-3327
sberritt@umich.edu

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Photography Credits:

U-M Photo Services

Joe Welsh

Peter Smith

David Smith

Glen Behring

Tom Bower

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